Outcome
Workflow stakeholders receive email or webhook notifications when a workflow needs attention, finishes successfully, or fails.
Workflow Notifications
Notify admins or external systems when workflows need approval, complete, or fail.
Video walkthrough
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Video walkthrough coming soon.
The YouTube embed will appear here.Risk level
Low. Low direct risk. Test delivery before relying on notifications for production approvals.
Before you start
- The workflow has clear step labels.
- Approval gates are configured where manual review is required.
- Email recipients or webhook destinations are known.
- Webhook URLs are stored securely if used.
Steps
- Open the workflow editor
Edit the workflow that should send notifications. - Choose events
Enable notifications for approval required, completed, failed, or other supported workflow events. - Choose delivery method
Use email, webhook, or both depending on the team workflow. - Add useful approval messages
Tell reviewers exactly what to inspect before approving. - Test with a dry run or low-risk workflow
Confirm notifications arrive before relying on them for production releases.
Screenshots
{n "event": "approval_required",n "workflow_id": "wf_123",n "message": "Approval required before pushing to production."n}Labels reduce confusion
WPChangeSync now falls back to Step 1, Step 2, etc. for unlabeled approval steps, but explicit labels make notifications much easier to act on.Verify and recover
After enabling notifications, run a low-risk workflow and confirm the expected email or webhook delivery arrives. If messages do not arrive, check the workflow event settings, recipient or webhook URL, Activity entries, and server mail/webhook logs.